Problems arise in every organization. Objective: Each has a time management tools pdf goal to reach. Schedule: Point in time in which they must be accomplished. Complexity: Does the technology exist to achieve the project objectives?
Size and Nature of Task: Step-by-step plan of action. Resources: Labor, personnel, equipment, materials, facilities, etc. Organizational implications were of little importance. An outline of each phase is provided below. Establishing the project initiation team. Establishing a relationship with the customer.
Establishing the project initiation plan. Establishing the project management environment and workbook. Describing project scope, alternatives, and feasibility. What results are to be achieved? What needs to be done?
How will success be measured? How will we know when we are finished? Divide the project into tasks. Estimating resources and creating a resource plan. Determining project standards and procedures. Developing a statement of work.
Setting a baseline project plan. Executing the baseline project plan. Monitoring project progress against the baseline project plan. Managing changes to the baseline project plan. Link project goals and objectives to stakeholder needs. Estimate project costs and schedules.
Establish a dependable project control and monitoring system. Project management is a challenging task with many complex responsibilities. Identify the specific activities and milestones. Determine the proper sequence of activities.
1 above since the activity sequence is evident for some tasks. Estimate the time required for each activity. Most likely time – the completion time having the highest probability. Pessimistic time – the longest time that an activity may take.
Update the PERT chart as the project progresses. PERT chart may be modified to reflect the new situation. Improved planning and scheduling of activities. Improved forecasting of resource requirements.
List all activities in the plan. If tasks are sequential, show which stages they depend on. Head up graph paper with the days or weeks through completion. Plot tasks onto graph paper. Above the task bars, mark the time taken to complete them. Makes it easy to develop “what if” scenarios.